HOW LONG DOES IT TAKE TO SET UP AN ONLINE REGISTRATION PAGE?

Once Exhibition & Event Services have received the artwork a standard registration page can take approximately 2 hours. If it is a customised site, then it will take a few days.

 

HOW DO I KNOW HOW MY PRE-REGISTRATION PROCESS IS PROGRESSING?

Exhibition & Event Services will give you a password enabling you to access the bank end to the website to see how your pre-registrations are progressing. You can then predict your show’s final attendance in comparison with previous years. It can also warn you if further marketing action may be required. You can also look up individual registrations or do demographic selections and counts.

 

HOW CAN I MAKE IT EASY FOR PEOPLE TO REGISTER?

Don’t just wait for people to come to your registration page – We can email your database with a link to a pre-populated form filling many of the fields for the visitor. In controlled trials, 50% more respond to Pre-filled forms than to ordinary email shots.

 

CAN YOU PROVIDE AN EVENT REGISTRATION SYSTEM TO TAKE CREDIT CARD PAYMENTS/EFTS?

Yes.

 

CAN YOU PROVIDE PHOTO ID REGISTRATION?

Yes. Exhibition & Event Services can supply Photo ID Registration in full colour or black and white using either Card or PVC badges.

 

CAN RSVP DELEGATE MANAGEMENT INCLUDE INVOICING AND PAYMENTS?

Yes.

 

WHY IS RSVP MANAGEMENT SO EXPENSIVE?

It is only expensive if the invited guests do not reply to the online invitation. Following up guests who do not respond to the emailed invitation is extremely time consuming and very costly in terms of manpower. It also requires good event management software to keep track of the delegates.

 

WHAT IS FAST TRACK EVENT REGISTRATION?

Exhibition & Event Services can email all visitors with a barcode before the event. Once the visitor arrives on site he can proceed to an unmanned registration point which is supplied with a scanner, printer and laptop. He simply scans his barcode and the badge automatically prints.

 

HOW CAN I PREVENT DELEGATES TAKING MORE THAN ONE DELEGATE BAG OR GIFT?

By using Exhibition & Event Service Delegate Bag Software, this is simple to control.

 

HOW CAN I STOP DELEGATES ATTENDING CERTAIN SESSIONS/SOCIAL FUNCTIONS AT AN EVENT?

Exhibition & Event Services Access Control Software will ensure that delegates only have access to the sessions they are authorised to attend.

 

CAN RFID BE USED FOR ACCESS CONTROL?

Exhibition & Event Services would not recommend using RFID for access control as the RFID readers can pick up multiple tags at the same time and it can becomes difficult to identify which tag was denied access.

 

HOW MANY PEOPLE CAN YOU REGISTER IN ONE HOUR?

This depends on how the registration is planned. We can give you a fairly accurate answer once we have discussed your requirements.

 

DOES EXHIBITION & EVENT SERVICES USE THE DATA COLLECTED ON A CLIENTS BEHALF?

Never. The data collected by Exhibition & Event Services remains the exclusive property of the client.

 

DO I HAVE TO USE THE WHOLE RANGE OF SERVICES?

Exhibition & Event Services can work in any way you want to. You choose only those parts of the registration process that you require. If you want to print your own badges you can. If you want to use your staff at registration onsite, you can.

 

CAN EXHIBITION & EVENT SERVICES REGISTER TWO SHOWS IN PARALLEL?

Yes. Exhibition & Event Services can select the database and badge that are to be used before we register the visitor so visitors do not have to register at a particular registration desk. They can go to any entrance and still receive a badge with the correct logo in full colour. The benefit of this is a more convenient service for visitors and fewer terminals resulting in reduced costs to the organiser.

 

ARE EXHIBITION & EVENT SERVICES ON-SITE SYSTEMS FAST?

Our systems are quick and easy to use. Fast printers produce a badge in seconds. We recommend that each operator has a dedicated printer ensuring that queues are shorter and move fast.

 

HOW QUICKLY CAN I HAVE MY FIGURES?

Providing Exhibition & Event Services have completed the data capture onsite we can give you your figures immediately. However, after each exhibition we clean the data and deliver the Visitor Analysis and clean, fully contactable database within 7 days of the exhibition closing. The Visitor Analysis can be used as a marketing tool to sell exhibition space for the next exhibition.

 

CAN EXHIBITION & EVENT SERVICES SYSTEMS BE TAILORED TO MEET MY REQUIREMENTS?

All our event registration systems are developed in house and can be adjusted or software developed to suit each customers individual requirements.

 

ARE THERE ANY HIDDEN EXTRAS TO EXHIBITION & EVENT SERVICES QUOTATIONS?

Our quotations are prepared in a menu format so that you can pick and choose only the services that you require for your event registration.

 

CAN EXHIBITION & EVENT SERVICES HANDLE EVENTS OUTSIDE SOUTH AFRICA?

Exhibition & Event Services has registered events in Kenya, Zimbabwe, Nigeria, Birmingham and Mozambique.